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| Dear Meeting Guru,
"I liked the "How to Prepare an
Agenda" article. Do you have a sample agenda based on that
approach?"
Sincerely,
Lawrenceville, NJ
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Blessed Meeter,
I attended a brainstorming session earlier this week and this was the agenda
that was prepared and sent via e-mail.
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"Let's Find a Name for Product X!"
Objective
To brainstorm a name for our newest product
Attendees
Julie, Dan, Nancy, Chris, Tanya, Jim and the Guru
Date, Time and Duration
Monday, July 12th from 3:00–4:00 PM
Location
Main Boardroom
What to Bring
A thesaurus, a dictionary, your creative thinking caps and anything
else that gives you creative inspiration
Agenda*
Presenter: Jim will lead the brainstorming session and record
the session notes
Topic: He's prepared brain-tweaking questions to help us discover
that perfect name for our product. Eureka!
Allocated Time: Jim will lead the entire meeting
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| *And if this were
an information-sharing meeting with many presenters, each would be listed
with details on the topic duration. But in this case, Jim's the only presenter,
so we've only outlined the information for which he's responsible during
the session. |
It only takes moments to prepare an agenda like this. When attendees receive
an agenda, even if it's as simplistic as the one outlined above, it acts as
an official invitation and the participants automatically consider the meeting
more seriously. Having this information before the meeting helps them get a
better idea of what will be discussed and gives them an opportunity to prepare.
For more information on how to properly prepare an agenda, read "How to Create an Effective
Agenda, Step-by-Step".
Many meeters believe they
can develop an effective agenda, but in reality, it takes time to perfect the
art of agenda creation. Your inquiry demonstrates your desire to learn and improve
something you may have thought you already knew. As the wise philosopher Confucius
once said, "Study as if you have not reached your goal – as if you
were afraid of losing what you have." In other words, it's through study
that wisdom is gained. However, even if you study with fervor, there are still
endless lessons to be learned in our world.
Until next time… may good meeting karma always be with you.
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