See how many of the following questions you can answer correctly. Please select the BEST answer of the options provided. Knowing the answers to these questions will help you successfully plan and lead your next meeting.

1.When should you call a meeting?
Anytime your group needs to share information.
When a meeting is the best way to achieve your objective.
At least once each day.
Never. Meetings are always a waste of time.
   
2. What is your objective and how do you find it?
Look for the goal, the purpose, the basic reason for holding a meeting.
If the meetings are routine, identifying an objective is unnecessary.
As the meeting begins, decide as a group what the objective of that meeting should be.
Meeting objective? Sounds overrated to me.
   
3. Should you hold meetings on a regular basis?
Yes. Regular meetings are the only way for a group to communicate effectively.
Yes. However, routine meetings require a clearly defined objective and each meeting must contribute to the fulfillment of this objective.
No. Meetings should never be held on a regular basis.
Yes. How else are we supposed to catch up on office gossip?
   
4. Who should participate?
Anyone who wants to participate. The more the merrier!
Anyone who has anything to do with what will be discussed at the meeting. After all, we wouldn’t want to exclude anyone.
Those who can influence the fulfillment of the meeting objective.
Those who are entertaining, tell great jokes and make meetings fun.
   

5. What should a good agenda include?
The objective of the meeting, the issues to be discussed, the time the meeting will begin and end, the location, the participants involved and what is expected of the participants in terms of preparation before the meeting.
The objective of the meeting, the issues to be discussed, the time the meeting will begin and end, the location and the participants involved.
The issues to be discussed, the time the meeting will begin and end, the location, the participants involved and what is expected of the participants in terms of preparation before the meeting.
The types of food and drinks that will be served. This is the most interesting aspect of the meeting anyhow.
   
6. Is it necessary for the agenda to be distributed before a meeting?
Yes. The agenda should be distributed at least one week before the meeting. This gives participants enough time to prepare for the meeting.
Yes. The agenda should be distributed at least one day before the meeting. This gives participants time to prepare for the meeting discussion.
No. Distributing the agenda as participants enter the meeting room is sufficient.
No. What’s the point? We never follow the meeting agenda anyway.
   
7. Is it appropriate to hold a meeting in a restaurant?
Yes. But only if you’re in the food business.
No. Meetings are most productive when they occur in a boardroom.
Yes. If the objective is to establish a social as well as a business relationship.
No. Food puts people to sleep.
   

8. How can you keep a meeting from running overtime?
Buy an extra large alarm clock for your meeting room. When the alarm rings, the meeting’s over.
Make each meeting participant contribute a dollar for each minute the meeting runs overtime.
Set a time limit in advance and stick to it!
It’s impossible. Your meetings run overtime so often that you don’t know what "on time" means anymore.
   
9. When do you end a meeting?
Adjourn the meeting only once it has run 10 minutes overtime.
Always adjourn the meeting once the objective has been accomplished.
Once every person in the room has fallen asleep.
Once all the donuts and coffee are gone.
   

10. How can you best evaluate the success of your meeting?

At the end of the meeting count how many of the agenda items were discussed. The more agenda items covered, the more successful the meeting.
To get an accurate picture of the meeting's effectiveness, ask participants for their written opinions.
If the meeting finishes on time, the meeting was successful.
Count how many people are still awake in the room. The more open eyes, the more successful the meeting.
If most of your answers were incorrect, your meeting knowledge needs some attention!
After all, these questions reflect your basic meeting know-how. To brush up on your effective meeting skills, visit Meeting Basics.

If approximately half of your answers were correct, your meeting knowledge is average.
Although you're aware of some meeting basics, you could learn more. To find out about planning for effective meetings and the technology you can use to achieve them, visit Meeting Planning and Technology.

If most of your answers were correct, congratulations!
Your meeting I.Q. is above average. You understand the basics of having an effective meeting. Continue building your meeting knowledge and you’ll become your group’s own meeting guru! Learn from our Meeting Guru by reading the meeting dilemmas he’s solved.

1. Michael Jordan


Read meeting dilemmas solved by the Meeting Guru.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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